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Red Rocks Elementary School 2002-03 Standing Rules

  1. The meetings are the second Wednesday of every month during the school year, with an alternating morning and evening schedule. The time allotted is two hours. PTA meetings will be announced at the first of the year and monthly notice posted in the School Newsletter.
  2. Meetings are open and everyone is encouraged to share ideas. PTA members, who have paid dues for the current year, may bring forth business motions and vote on business. The approved meeting norms will be followed by all those present at the meeting.
  3. Time will be allotted to each meeting for the school Principal's Report and the Accountability Committee for business. The PTA President will allot time according to availability.
  4. PTA business will be summarized in the school newsletter and on the school Web site. The minutes will be posted on the bulletin board in the school lobby.
  5. The Executive Committee (comprised of the President, the Principal and the Accountability Chairmen) will meet at least one week prior to each meeting to discuss the agenda. Other agenda items must be presented to the President no later that noon the Monday prior to each meeting. Time will be allotted according to availability or the subject postponed to an appropriate time.
  6. The Board of Directors is comprised of the President, Vice-Presidents, Secretary, Treasurer, Principal and the Accountability Chairperson(s).
  7. Decisions regarding cancellation/reschedule of programs or events shall be made by the Executive Committee, as polled by the President. No officer or chairperson shall make announcements of this nature without first conferring with the President regarding decisions of the Executive Committee.
  8. Each PTA sub-committee is accountable for their actions by forwarding a report to the Board of Directors or a report to the general PTA.
  9. Each committee chairperson and officer will keep an accounting of procedures and/or update the existing binders to pass on to next year's committee chairman.
  10. Each committee person and officer shall be responsible for recommending a replacement to the incoming president. In the Spring of each year, PTA will publish a list of officer and committee chair positions for the following year and mention persons who have shown a willingness to take the position.
  11. A draft budget will be prepared at the end of each school year, for the following year. The draft budget will be prepared by the incoming PTA President and Treasurer, with input from committee chairmen.
  12. PTA will annually give a Scholarship Award to student(s) attending Bear Creek High School. The criteria and specifications for the award, will be determined by a sub-committee, as needed.
  13. In order for reimbursement to be made for any expense, a receipt and completed Reimbursement Form must be given to the Treasurer. (Copies available in the School office PTA box.)
  14. Expenses for attendance at the Colorado PTA Annual Convention shall be paid for the President, Vice Presidents, Principal and a teacher representative should they choose to attend. Other member's expenses may be paid as funds are available and with the appropriate action to authorize the expenditure.
  15. At the end of the school year, the Treasurer will conduct an audit with a committee of at least 3 volunteers.
  16. At the end of the school year, a contingency fund, with a minimum of $1000, shall remain in the general account, and a minimum of $500 shall remain in the King Sooper's fundraiser account, for carryover to the next year.
  17. The PTA organization will maintain adequate liability, property and DO insurance.
  18. The standing rules shall be revised annually at the end of the year and approved by the incoming Board of Directors for the following year.


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