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RED ROCKS ELEMENTARY PTA BYLAWS (adopted February 7, 2001-modified
May 16th, 2001) #ARTICLE I: NAME [1] The
name of this organization is the Red Rocks Elementary Parent‑Teacher
Association (PTA), Morrison, Colorado. It is a local PTA organized under the authority
of the Colorado Congress of Parents, Teachers and Students (the Colorado PTA),
a branch of the National Congress of Parents and Teachers (the National
PTA). **ARTICLE
II: PURPOSES Section
1. The
Objects of the Red Rocks Elementary PTA, in common with those of the National
PTA and the Colorado PTA, are: a. To promote the welfare of children and youth
in home, school, community and place of
worship b. To raise the standards of home life c. To secure adequate laws for the care and
protection of children and youth d. To bring into closer relation the home and the
school, that parents and teachers may cooperate intelligently in the education
of children and youth e. To develop between educators and the general
public such united efforts as will secure for all children and youth the
highest advantages in physical, mental, social and spiritual education Section
2. The
Objects of the National PTA, the Colorado PTA and the Red Rocks Elementary PTA
are promoted through an educational program directed toward parents, teachers,
and the general public; are developed through conferences, committees,
projects, and programs; and are governed and qualified by the basic policies
set forth in Article III. Section
3. The
organization is organized exclusively for the charitable, scientific, literary,
or educational purposes within the meaning of Section 501(c)(3) of the Internal
Revenue Code or corresponding section of any future Federal tax code
(hereinafter "Internal Revenue Code"). **ARTICLE
III: BASIC POLICIES The
following are basic policies of the Red Rocks Elementary PTA, in common with
those of the National PTA and the Colorado PTA: a. The organization shall be noncommercial,
nonsectarian, and nonpartisan. b. The organization or members in their official capacities shall not endorse a commercial entity or engage in activities not related to promoting the Objects of the organization. c. The organization or members in their official
capacities shall not directly or indirectly participate
or intervene (in any way, including the publishing or distributing of
statements) in any political campaign on behalf of, or in opposition to, any
candidate for public office; or devote more than an insubstantial part of its
activities to attempting to influence legislation by propaganda or otherwise. d. The organization shall work with the schools
to provide quality education for all children and youth, and shall seek to
participate in the decision‑making process establishing school policy,
recognizing that the legal responsibility to make decisions has been delegated
by the people to boards of education, state education authorities, and local
education authorities. e. The organization shall not enter into
membership with other organizations except such international or national
organizations as may be approved by the National PTA Board of Directors. The
Colorado PTA or any of its divisions may cooperate with other organizations and
agencies concerned with child welfare, but PTA representatives shall make no
commitments that bind the group s/he represents. f. No part of the net earnings of the
organization shall inure to the benefit of, or be distributable to its members,
directors, trustees, officers or other private individuals except that the
organization shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of
the purposes set forth in Article II hereof.
g. Notwithstanding any other provision of these
articles, the organization shall not carry on any other activities not
permitted to be carried on (i) by an organization exempt from Federal income
tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an
organization, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code. h. Upon the dissolution of this organization,
after paying or adequately providing for the debts and obligations of the
organization, the remaining assets shall be distributed to one or more
nonprofit funds, foundations, or organizations which have established their tax
exempt status under Section 501(c)(3) of the Internal Revenue Code. ARTICLE
IV: RELATIONSHIP WITH NATIONAL PTA AND
STATE PTA **Section
1. This
PTA shall be organized and chartered under the authority of the Colorado PTA in
the area in which this local PTA functions, in conformity with such rules and
regulations, not in conflict with the National PTA Bylaws, as the Colorado PTA
may in its bylaws prescribe. The Colorado PTA shall issue to this local PTA an
appropriate charter evidencing the due organization and good standing of this
local PTA. A
local PTA in good standing is one which: a. adheres to the Objects and basic policies of
the PTA; b. remits the national portion of the dues
through the Colorado PTA to reach the National Office by dates designated by
the National PTA; c. has bylaws approved according to the
procedures of the Colorado PTA; d. meets other criteria as may be prescribed by
the Colorado PTA. **Section
2. The
articles of organization of this local PTA include (a) the bylaws of such
organization and (b) the certificate of incorporation or articles of
incorporation of such organization (in cases in which the organization is a
corporation) or the articles of association by whatever name (in cases in which
the organization exists as an unincorporated association). **Section
3. This
local PTA shall adopt such bylaws for the government of the organization as may
be approved by the Colorado PTA. Such bylaws shall not be in conflict with the
National PTA Bylaws or the bylaws of the Colorado PTA. **Section
4. This
local PTA shall include in its bylaws provisions corresponding to the National
PTA Bylaws as are identified herein by a double star (**). **Section
5. The
adoption of an amendment to any provision of the National PTA Bylaws identified
by a double star (**) shall serve automatically and without the requirement of
further action by this local PTA to amend corresponding bylaws. This local PTA
shall promptly incorporate such amendments in its bylaws. **Section
6. Bylaws
of this local PTA shall include an article on amendments. **Section
7. Bylaws
of this local PTA shall include a provision establishing a quorum. **Section
8. Each
officer or board member of this local PTA shall be a member of this local PTA. **Section
9. The
members of the nominating committee for officers of a constituent organization
shall be elected by the membership, Board of Directors/Managers, Executive
Board, or Executive Committee. **Section
10. This
local PTA shall keep such permanent books of account and records as shall be
sufficient to establish the items of gross income, receipts, and disbursements
of the organization, including, specifically, the number of its members, the
dues collected from its members, and the amounts of dues remitted to the
Colorado PTA. Such books of account and records shall at all reasonable times
be open to inspection by an authorized representative of the Colorado PTA or,
where directed by the committee on state and national relationships, by a duly
authorized representative of the National PTA. #Section
11 This
association must file in the Colorado PTA office, by the date required by the
IRS for filing, a copy of the current 990 IRS form if its gross income is in
excess of $25,000. **Section
12. The
charter of this local unit PTA shall be subject to withdrawal and the status of
such organization as a local PTA shall be subject to termination, in the manner
and under the circumstances provided in the bylaws of the Colorado PTA. **Section
13. This
local PTA is obligated, upon withdrawal of its charter by the Colorado PTA: a. To yield up and surrender all of its books and
records and all of its assets and property to the Colorado PTA or to such
agency as may be designated by the Colorado PTA, or to another local PTA
organized under the authority of the Colorado PTA; b. To cease and desist from the further use of
any name that implies or connotes association with the National PTA or the
Colorado PTA or status as a constituent organization of the National PTA; and c. To carry out promptly, under the supervision
and direction of the Colorado PTA, all proceedings necessary or desirable for
the purpose of dissolving this PTA. #Section
14. A local
PTA, under the supervision and direction of the Colorado PTA, shall dissolve
its affairs in the following manner: a. Notice, by certified mail, of the pending
dissolution must be given to the Colorado PTA at least forty‑five (45)
days before the meeting of the membership is held to discuss and vote on the
dissolution issue. b. Notice of the meeting of the membership must
be mailed to all members and the Colorado PTA at least thirty (30) days before
the meeting. A representative of the Colorado PTA, designated by the
appropriate Colorado PTA Region Director, must be present. A two-thirds ballot
vote of members present and voting, a quorum being present, must carry this
intent of dissolution. Dissolution is effective immediately if vote is in the
affirmative. c. Upon dissolution, the Colorado PTA must
receive: (1) A certified letter giving details of the
vote to dissolve, and a detailed accounting of the disbursements of funds. (2) A copy of the final IRS form 990 and the
original IRS Employer Identification number (EIN). (3) Charter, all Colorado PTA and National PTA
materials, current bylaws and standing rules, and minutes, budget, and all
financial books of account and records.
d.
Disbursement of funds and assets must be
approved by a majority vote of members present and voting. All funds and assets
must be distributed within two (2) weeks according to Article III, h. No PTA
money may be used by a new or existing school organization or deposited in
school accounts. #Section
15. This
local PTA shall include in its bylaws provisions corresponding to the
provisions of the Colorado PTA bylaws identified by the number symbol (#). ARTICLE
V: MEMBERSHIP AND DUES **Section
1. Every
individual who is a member of this local PTA is, by virtue of that fact, a
member of the National PTA and of the Colorado PTA by which this PTA is
chartered, and is entitled to all the benefits of such membership. **Section
2. Membership
in this local PTA shall be made available by this local PTA without regard to
race, color, creed, or national origin, under such rules and regulations, not
in conflict with the provisions of the National PTA Bylaws or the Colorado PTA
bylaws, as may be prescribed in the bylaws of this local PTA, to any individual
who subscribes to the Objects and basic policies of the National PTA. **Section
3. This
local PTA shall conduct an annual enrollment of members, but may admit
individuals to membership at any time. **Section
4. Each
member of this local PTA shall pay such annual dues to said organization as may
be prescribed by the organization. The amount of such dues shall include the
portion payable to the Colorado PTA (the state portion) and the portion payable
to the National PTA (the “national portion”). **Section
5. The
amount of the state portion of each member's dues shall be determined by the
Colorado PTA. The national portion of each member's dues shall be $1.25 per
annum. #Section
6. Each member of this PTA shall pay total
annual dues of $8.25 to the organization. Such annual dues include the
portion of $3.00 local unit dues plus $5.25 per member payable to the
Colorado PTA, which includes the Colorado PTA portion of $3.00, the Jeffco
Council portion of $1.00, and the National PTA portion of $1.25. **Section
7. The
state and National PTA portions of the dues paid by each member of this local
PTA shall be set aside by this local PTA and remitted to the Colorado PTA
through such channels and at such times as the Colorado PTA bylaws may provide.
Each state PTA shall pay to the National PTA the amount of the national portion
of dues paid by all members of local PTAs in its area. **Section
8. This
local PTA shall collect dues from its members and shall remit a portion of such
dues to the Colorado PTA as provided in Article V hereof. #Section
9. Failure to remit membership dues by the end
of the Colorado PTA fiscal year (June 30th) shall result in the association
being declared “delinquent”. Delinquent units will be ineligible for all
Colorado PTA sponsored activities, materials and services until such time as
dues are paid. Continued delinquency may result in withdrawal of charter under
the procedure outlined in Article XVII: State and Local Relationships in the
Colorado PTA bylaws. **Section
10. Only
members of this local PTA who have paid dues for the current membership year
may participate in the business of this local PTA. ARTICLE
VI: OFFICERS AND THEIR ELECTION **Section
1. Each
officer of this PTA shall be a member of this PTA. Article VI: Officers and Their Election
Section 2: Officers and their election: a. The
officers of this association shall be a president, one vice president, a
secretary, and a treasurer. b. Officers
shall be elected ballot in the month of April. However, if there is but one nominee for any office, election for
that office may be made by voice vote.
d. No officer shall serve more than four
consecutive terms in that same office except when approved by the nominating
committee. Section 3: Nominating Committee:
c. Only those persons who have signified
their consent to serve, if elected, shall be nominated for or elected to an
office. Section
4. A
vacancy occurring in any office shall be filled for the unexpired term by a
majority vote of the Board, notice of such election having been given. In case
a vacancy occurs in the office of president, the first vice-president shall
serve notice of the election. ARTICLE
VII: DUTIES OF OFFICERS Section
1. The
president shall preside at all meetings of the association and of the board;
shall appoint standing committee chairmen subject to the approval of the
officers of the association; shall be a member ex-officio of all committees
except the nominating committee; shall coordinate the work of the officers and
committees of the association in order that the Objects may be promoted. Section
2. The
vice-president shall act as aid to the president and shall in their designated
order perform the duties of the president in the absence or inability of that
officer to act. Section
3. The
secretary shall record the minutes of all meetings of the association and of
the board, shall have a current copy of the bylaws, and shall maintain a
membership list. #Section
4. The
treasurer shall have custody of all funds of the association; shall keep a full
and accurate account of receipts and expenditures; shall be responsible for the
maintenance of such books of account and records as conform to the requirements
of Article IV, Section 10, of these bylaws; in accordance with the budget
adopted by the association, shall make disbursements as authorized by the
president, the board or the association; shall present a financial statement at
every meeting of the association and at other times when requested by the
board; and shall make full report at
the meeting at which new officers officially assume their duties. Checks shall
be signed by two officers. The
treasurer's accounts shall be examined annually by an auditor or an auditing
committee of not less than three members. A check signatory may not be the
auditor or a member of the auditing committee. The auditing committee shall be
selected by the board at least two weeks before the meeting at which new
officers assume duties. The auditing committee shall present its report for
adoption at the first regular board meeting of the year. Section
5. All
officers shall perform the duties prescribed in these bylaws, in the
parliamentary authority adopted by the association, and those assigned from
time to time. Upon the expiration of the term of office or in case of
resignation, each officer shall turn over to the president, without delay, all
records, books, and other materials pertaining to the office, and shall return
to the treasurer, without delay, all funds pertaining to the office. ARTICLE
VIII: BOARD OF DIRECTORS Section
1. The
board shall be composed of the officers of the association and the
principal. The president may appoint a parliamentarian, subject to the
approval of the officers of the association. **Section
2. A PTA
member shall not serve as a voting member of this local PTA=s
board while serving as a paid employee of or under contract to this local PTA. **Section
3. Each
board member shall be a member of this PTA. Section
4. The
duties of the board shall be (a) to transact necessary business in the
intervals between association meetings and such other business as may be
referred to it by the association; (b) to create standing and special
committees; (c) to approve the plans of work of the standing committees; (d) to
present a report at the regular meetings of the association; (e) to select an
auditor or an auditing committee to audit the treasurer's accounts; (f) to
prepare and submit to the association for adoption a budget for the year; (g)
to approve bills within the limits of the budget. Section
5. Regular
meetings of the board shall be held during the year, the time to be fixed by
the board at its first meeting of the year. Special meetings of the board may
be called by the president or by a majority of the board. **Section
6. At all
meetings of the board, a majority of the members of the board shall constitute
a quorum for the transaction of business. ARTICLE
IX: COMMITTEES #Section
1. Only
members of the association shall be eligible to serve on any committee. Section
2. The
board shall create such standing committees as it may deem necessary to promote
the Objects and carry on the work of the association. The chairmen of each
standing committee shall be appointed by the president subject to the approval
of the officers of the association. The term of each standing committee
chairman shall be four years or until the appointment of his successor, unless
approved by the nominating committee. Section
3. The
chairman of each standing committee shall present a plan of work to the board
for approval. No committee work shall
be undertaken without the consent of the board. Section
4. The
power to form special committees and appoint their members rests with the
association and the board. Section
5. The
president shall be a member ex-officio of all committees except the nominating
committee. ARTICLE
X: GENERAL MEMBERSHIP MEETINGS Section 1. At least eight regular meetings of
this association shall be held during the school year. Dates of meetings shall be determined by the
board and announced at the first regular meeting of the year. Six days notice shall be given of a change
of date. Section 2. Special meetings of the association may be
called by the president or by a majority of the board, two days notice having
been given. **Section 3. The bylaws of all constituent organizations
shall prohibit voting by proxy, (unless proxy voting is specified by state
law). Section 4. Five members shall constitute a quorum for
the transaction of business in any meeting of this local PTA. Section 5.
Members agree to abide by the Standing Rules approved annually by the
Board. Section 6.
In the event of a dispute, the President or presiding officer of the
meeting, will determine if any issue should be referred to the Red Rocks
Elementary School Cooperative Decision Making Process (AKA CDM process.) Section
7. Attendance will be documented at
each PTA meeting. #ARTICLE
XI: COUNCIL MEMBERSHIP JEFFERSON
COUNTY COUNCIL: The
association shall be entitled to be represented in meetings of the Jefferson
County Council of Parent-Teacher Associations by the president or his
alternate, the principal or his representative, and by two (2) delegates or
their alternates. Delegates or their alternates shall be selected by the unit according
to its own procedure. Delegates or alternates shall be members of the member
unit. #ARTICLE
XII: STATE CONVENTION Section
1. This
association shall be entitled to be represented by five (5) delegates or
alternates and one (1) delegate or alternate for the first one hundred (100)
members or fraction thereof plus one (1) delegate or alternate for each
additional one hundred (100) members or fraction thereof in good standing as
shown on the books of the Colorado PTA treasurer as of the second dues
reporting date of the fiscal year. Delegates must be members of this
association. Section
2. Resolutions
may be submitted by local units, councils, regions, divisions, or the Board of
Directors of the Colorado PTA. Resolutions to be presented to the State
Convention for action shall be submitted to the Resolutions Committee by
December 31 of the year prior to the convention. Resolutions shall be mailed to
each member of the Board of Directors and to each local unit PTA not less than
sixty (60) days prior to the date of the convening of the annual convention.
The Resolutions Committee shall bring the resolutions to the Board of Directors
for action at least sixty-five (65) days prior to convention. a. Four (4) typed copies in proper form shall be
submitted to the resolutions committee. Adequate documentation must accompany
each resolution. (Refer to Robert's Rules of Order Newly Revised, pages
105-107.) b. Resolutions received from local units in good
standing shall be signed by the president and secretary of the submitting
group. c. The committee will consider only such
resolutions as meet the foregoing requirements. d. The body submitting a resolution shall have a
designated convention delegate prepared to speak to the resolution. Section
3. Emergency
resolutions may be brought to the State Convention floor by a two‑thirds
vote. The delegate presenting such resolution shall furnish sufficient copies
for the voting delegates. #ARTICLE
XIII: FISCAL YEAR The
fiscal year of the Red Rocks Elementary PTA shall begin on July 1st and end on
the following June 30th. **ARTICLE
XIV: PARLIAMENTARY AUTHORITY The
rules contained in the current edition of Robert's
Rules of Order Newly Revised shall govern the National PTA and its constituent
organizations in all cases in which they are applicable and in which they are
not in conflict with these bylaws, the National PTA Bylaws, the Colorado PTA
bylaws, or the articles of incorporation.
ARTICLE XV: AMENDMENTS#Section
1. a. These bylaws may be amended at any regular
general membership meeting of the association provided that notice of the
proposed amendment shall have been given to the membership at least 30 days
prior to the meeting at which the amendment is voted upon and that the amendment
shall be subject to approval of the Colorado PTA. Bylaws amendments require a two‑thirds vote of the members
present and voting. 1. After amendments to the bylaws have been
adopted, four copies shall be sent to the Colorado PTA Bylaws Committee for
approval. b. A committee may be appointed to submit a
revised set of bylaws as a substitute for the existing bylaws only by a
majority vote at a meeting of the association, or by a two‑thirds vote of
the board. The requirements for
adoption of a revised set of bylaws shall be the same as in the case of an
amendment. 1. Every three years these bylaws shall be
reviewed or revised and four complete copies submitted for approval to the
Colorado PTA Bylaws Committee. 2. Appeal of unapproved bylaws or amendments may
be made to the Colorado PTA Executive Committee. **Section
2. The
adoption of an amendment to any provision of the Bylaws of the National PTA
identified by a double star shall serve automatically and without the requirement
of further action by the Red Rocks Elementary PTA to amend their corresponding
bylaws. Local PTAs shall promptly incorporate such amendments in their
respective bylaws. #Section
3. The
adoption of an amendment to any provision of the bylaws of the Colorado PTA
identified by a number symbol (#) shall serve automatically and without the
requirement of further action by this PTA to amend their corresponding bylaws. REVISED
February 6, 2001 Modified May 16th, 2001 [1] ** identifies articles or sections required by National PTA. # identifies articles or sections required
by Colorado PTA. 
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